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Engineering: Faculty/Staff Resources


Cash Handling

Effective May 9, 2011

Purpose:
Safeguarding the assets of the university and the College of Engineering is part of everyone’s job.  To avoid the appearance of impropriety, and to guard against untoward events, a cash handling policy has been issued by the bursar’s office. 

Introduction:
Cash handling includes any funds received by a College employee on behalf of the University, whether it is coin, currency, checks, money orders or traveler’s checks.   All College of Engineering Faculty and Staff with cash handling responsibility should periodically review the University of Nebraska-Lincoln Cash handling procedure to confirm compliance.

Procedure:

  • All funds collected by departments as deposits or for sales of goods and services must be recorded on pre-numbered receipt forms immediately upon receipt.  Receipt books are to be maintained in a secure location.  Receipt books are distributed through the Dean’s office and a log of that distribution will be maintained by the Director of Fiscal Services. 
  • All checks must be made payable to the "University of Nebraska–Lincoln" and should be accepted for the exact amount. 
  • Post-dated or two party checks are not accepted.
  • All checks must be payable through a U.S. bank in U.S. dollars. Contact the COE Director of Fiscal Services with any questions about receiving international payments.
  • All funds collected must be secured in a lockable drawer or cabinet out of public view with limited access at all times.
  • All funds collected must be hand delivered to the Fiscal Services department, located in 209 OTHM before the close of business on the day received.  Funds are not to be sent through interoffice mail.
  • Any faculty/staff member who routinely handles cash must take at least five consecutive business days of vacation annually, during which time another individual performs his/her duties.
  • Failure to adhere to this procedure may result in corrective action up to and including termination.