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Engineering: Faculty/Staff Resources


COE Promotion and Tenure Documentation Guidelines

Effective May 9, 2011

The College of Engineering Promotion and Tenure Document (PTD) shall consist of Administrative Section I and Candidate Section II (as defined below). The candidate must include mandatory Appendices and an electronic abridged version.

  • The candidate shall submit three complete copies of the written PTD.
  • The candidate must include one copy of the Appendices.
  • The candidate must submit an electronic abridged PTD (as described below).
  • All documents shall be submitted to the Office of the Dean of the College of Engineering.

Two copies of the PTD will be forwarded to Academic Affairs (e.g., the Office of the Senior Vice Chancellor for Academic Affairs) as part of the promotion and tenure review process (note: the materials in the Appendix will not be forwarded to Academic Affairs). One copy of the PTD (Sections 1 and 2, only) and the Appendix will be returned to the candidate at the end of the academic year.

Relevant and substantive material may be added to the PTD during the college’s evaluation process. The candidate may add any substantive material to the PTD at any time. The candidate has the right to approve the addition of any substantive material that is provided by any individual other than the candidate. The addition of relevant and substantive material to the PTD will not require that the evaluation process to be restarted at any level. The candidate has the right to appeal negative recommendations at any or all levels during the process or to add rebuttal statements at any or all levels of the process.

Written PROMOTION and TENURE DOCUMENT (PTD)
Academic Affairs and College of Engineering Required Format

I: Administrative Section (to be prepared by the department or school)-All items listed in Section I are required.
  A. Copy of any current departmental Promotion and Tenure guidelines
B. Transmittal form for Tenured or Tenure Track Faculty
C. Letters of appointment or position descriptions, reappointment and record of any changes including apportionment
D. Annual evaluations and/or reappointment letter by Department Chair/Head
E. Promotion and tenure evaluations (as applicable) in this order
    1. Letter from Department Review Committee
2. Letter from College or Institute Committee
3. Letter from Chair
4. Letter from Dean(s)
5. Peer evaluations of teaching
6. External reviews (minimum of three) to be preceded by
     

a. Sample letter soliciting evaluation
b. Candidate’s waiver form
c. Brief statement of how external reviewers were chosen, their qualifications and relationship to the candidate

Note: All letters in Section E must include an analysis of quality and impact and what the analysis is based on but need not duplicate previous analysis of quality and impact and a documentation of the basis for this analysis.

  F. Teaching Information
    1. List of courses taught with summary of quantitative data from student teaching evaluations, if available; or summary of extension education. Use course evaluation form.
II. Candidate Section (to be prepared by the candidate)
 

A. Curriculum Vitae (Use the College of Engineering P&T Format)
B. Candidate Statement identifying that portion of the candidate’s work that in the candidate’s judgment represents his or her most significant work, explains why he or she thinks this work is significant, and points out what its impact has been or will be. This statement should reference supporting materials in the Appendices. Candidate must also include as appropriate to assignment:

   

1. Teaching philosophy, goals, and summary of evidence that documents teaching achievements and local and broader impact (1-5 pages)
2. Research/Creative Activity philosophy, goals, achievements, significance and impact (1-5 pages)
3. Outreach/Service philosophy, goals, achievements, significance, impact at the department, college, university, professional and community levels (1-5 pages)
4. Extension Education philosophy, goals, achievements, significance and impact (1-5 pages)

Appendices (1 copy)

  • To contain only significant and relevant information.
  • Should not contain any new information that is not referenced in the Candidate Section, but include information required by the College of Engineering.

A. Possible examples of supporting evidence for the quality and effectiveness of teaching:

  • Student Evaluations
  • Student Achievement/Outcomes
  • Course Portfolio
  • Number of graduate students produced
  • Number of undergraduate advisees
  • International Activity
  • Web based/distance teaching
  • SOTL Activities (Scholarship of Teaching and Learning)
  • Curriculum/course development

B. Possible examples of supporting evidence of the quality of scholarly, professional, and creative activity:

  • Copies of Peer Reviewed Published Publications (including electronic)
  • Letters of Acceptance for Peer Reviewed Articles
  • Citations
  • Performances/Exhibitions
  • Funded Grant Proposals
  • Reviews

C. Possible examples of supporting evidence of the quality and significance of professional and institutional service, outreach activities:

  • Editorships
  • Leadership in professional organizations
  • Committee Service (Department, College, University)
  • Community service related to assignment

D. Possible examples of supporting evidence of the quality and significance of extension activities:

  • EARS (Extension Accomplishments Reporting System)
  • Publications
  • Citations
  • Funded Grant Proposals
  • Programming Highlights and Impacts Appendices will not be forwarded to the Sr. Vice Chancellor of Academic Affairs unless requested.
Appendices will not be forwarded to the Sr. Vice Chancellor of Academic Affairs unless requested.

Electronic Abridged Version

Please submit an electronic copy (pdf or MS Word files) of the Candidate Section II of the Written PTD and the Course Evaluation Form from Document Section I. F. to the Associate Dean.

Copies of UNL Transmittal Form and the External Letters of Review from Administrative Section I will be included in the Electronic Abridged Version by the Associate Dean.

Administrative Section I. to be provided by the candidate in electronic format.
  I.F. - List of courses taught with summary of quantitative data from student teaching evaluations, if available; or summary of extension education. Use course evaluation form.
Candidate Section II: to be provided by the candidate in electronic format.
 

A. Curriculum Vitae (Use the College of Engineering P&T Format)

B. Candidate Statement identifying that portion of the candidate’s work that in the candidate’s judgment represents his or her most significant work, explains why he or she thinks this work is significant, and points out what its impact has been or will be. This statement should reference supporting materials in the Appendices. Candidate must also include as appropriate to assignment:

    1. Teaching philosophy, goals, and summary of evidence that documents teaching achievements and local and broader impact (1-5 pages)
2. Research/Creative Activity philosophy, goals, achievements, significance and impact (1-5 pages)
3. Outreach/Service philosophy, goals, achievements, significance, impact at the department, college, university, professional and community levels (1-5 pages)
4. Extension Education philosophy, goals, achievements, significance and impact (1-5 pages)
Administrative Section I: to be added by the Associate Dean.
  I.A. Transmittal form for Tenured or Tenure Track Faculty
I.E.6. External reviews (minimum of three)