ESS - Academic Appeals

Academic Appeals

The College of Engineering understands that students may face academic and personal challenges that could result in them being in violation of college policies or needing to remove themselves from courses in current or prior terms. The college Academic Appeals Subcommittee reviews student appeals on an ongoing basis throughout the academic year. Below are the summaries, processes, and forms for the different types of appeals a student may choose to submit. We highly encourage students to speak with their Academic Advisor about their options and if appealing is right for them. If you are unsure who your Academic Advisor is please email ess@unl.edu or call 402-472-3160.

Maximum Repeat or Course Withdrawal Appeal

Summary of appeal type:

The College of Engineering has course repeat and withdrawal policies that students need to be aware of. These include:

  • Students may repeat a maximum of three engineering courses.
  • Students may take any one engineering course a maximum of two times.
  • Students may withdraw from a maximum of four engineering courses.
  • Students may not withdraw from the same engineering course twice.

If you find yourself in violation of any of these policies you will need to submit an appeal to be granted an override to enroll in the course or courses you are submitting an appeal for. For more information on College of Engineering policies, please refer to the academic catalog.

Note: This process in no way affects your tuition and fee liability for the term/s impacted. The result of this appeal process (if granted) will be to allow you to enroll in the impacted course/s for which you are appealing. Courses cannot be removed from an academic record by this process. A permission code will be required for enrollment.

Process:

  • Meet with your Academic Advisor to discuss the appeal process
  • Write a personal statement on why you are requesting an override
  • Gather any supporting documents
  • Fill out the form below, please be prepared to attach the documents listed above 

Timeline: 

Once the form below and supporting materials are submitted the Academic Appeals Subcommittee has five business days to review and determine a decision.

Maximum Repeat or Course Withdrawal Appeal Form

Late Withdrawal Appeal

Summary of Appeal Type:

Students may withdraw from all classes, regardless of circumstance, from the first day of classes through the 3/4 point of the term or length of class whichever is shorter. Any withdrawal from classes after the 3/4 point of the term or class must be for extraordinary circumstances and will be granted only by appeal. Grounds for extraordinary withdrawals may include but are not limited to:

  • Serious medical conditions (both physical as well as psychological) which prevent the student from completing the term and where grades of “Incomplete” are not appropriate; 
  • Death in the immediate household of the student which requires the extended absence of the student and where “Incomplete” grades are not appropriate; 
  • A sudden and unexpected change of employment duties or hours which prevents the student from completing the course and where an “Incomplete” is not appropriate; 
  • A complete absence from all courses for the term without having officially withdrawn.

For more information on withdrawal deadlines, please refer to the academic calendar.

Note: This process in no way affects your tuition and fee liability for the term. The result of this appeal process (If granted) will be to post a grade of “W” on the course or courses you are appealing. Courses cannot be removed from an academic record by this procedure.

Process:

  • Meet with your Academic Advisor to discuss the appeal process
  • Write a personal statement on why you are requesting a late withdrawal
  • Gather any supporting documents
  • Fill out the form below, please be prepared to attach the documents listed above

Timeline: 

Once the form below and supporting materials are submitted the Academic Appeals Subcommittee has five business days to review and determine a decision.

Late Withdrawal Appeal Form

Grade Option Appeal (City Campus Only)

Summary of appeal type:

Appeals to change the grade option in a course after the deadline may be granted for one of the reasons below: 

  • You have taken the course as Pass/No Pass but discover that a letter grade is needed for major requirements to maintain a scholarship or for admittance into professional school.
  • You have a documented medical situation. A statement from a physician who treated you must be included.
  • You were taking the course for D/F removal or were on academic probation.

Appeals will not be granted for the following reasons:

  • Graded material was returned after the deadline.
  • You did not understand the instructors grading procedures in the course.
  • You performed or are performing either better or worse than expected in the course and want to change your grade option.

Process:

  • Meet with your Academic Advisor to discuss the appeal process
  • Write a personal statement on why you are requesting a change of grade option
  • Gather any supporting documents. In addition to the personal statement, other documents must include:
    • Your course instructor’s statement of their position on the appeal. A change of grade form must be attached when appropriate. 
    • A statement of support from your official Academic Advisor
    • A letter from the office of scholarship and financial aid if the basis of your appeal is to switch to the letter grade option to maintain your scholarship.
    • Supporting letter from a physician or other documentation of medical treatment when appropriate.
  • Fill out the form below, please be prepared to attach the documents listed above

Timeline: 

Once the form below and supporting materials are submitted the Academic Appeals Subcommittee has five business days to review and determine a decision.

Grade Option Appeal Form

Academic Suspension Appeal (Scott Campus Only)

Summary of appeal type:
Students who are on probation will be suspended at the end of the spring semester when their semester grade point average is lower than 2.0 and the cumulative Grade Point Average (GPA) falls below the following standards:

Hour Attempted Cumulative GPA
0-12 No Suspension
13-45 1.75
46 or more 2.00


Suspensions under these conditions will be automatic. Academic suspension will be for a minimum period of one year. Students will be notified by the College of Engineering of their suspension and given instruction on how to appeal, should they choose to do so, and any appropriate deadlines associated with an appeal. More information can be found here.

For City Campus Students, the university manages Academic Dismissal Appeals. More information on the City Campus process can be found here.

Process:
  • Meet with your Academic Advisor to discuss the appeal process
  • Write a personal statement on why you are requesting to be reinstated
    • Note: be sure to provide a clear and concise explanation of circumstances that had a negative impact on your academic performance. In addition, explain your plans for ensuring future satisfactory academic performance and what campus resources you will utilize to be academic successful, if reinstated.
  • Gather any supporting documents
  • Fill out the form below, please be prepared to attach the documents listed above
Timeline: Once the form below and supporting materials are submitted the Academic Appeals Subcommittee has five business days to review and determine a decision.

Medical Appeal

If students need to drop or withdraw from courses due to injury, illness, medical condition, or death in the family, we encourage students to speak to their Academic Advisors and follow the university processes.

  • City Campus: information found here.
  • Scott Campus: information found here.

Tips for Writing an Appeal Personal Statement

Please keep the following in mind when your write your letter of appeal:

  • Format it in a formal letter style
  • Address letters of appeal to the College of Engineering Academic Appeals Subcommittee
  • Please make sure to include your name, NUID, and major
  • The letter should be around a page in length, but please use more space if you feel that it is needed to explain your circumstances
  • In the opening of the letter, please clearly state what you wish to appeal
  • In the body of the letter, please provide some rationale to what you are appealing
    • Rationale could include, but not limited to:
      • Repeated classes that have shown improvement
      • Action plan on how you plan to be successful
      • Circumstances that caused a lower academic performance

Supporting documents to your appeal could include, but not limited to:

  • If you were ill and saw a medical practitioner, submit a signed dated statement from your doctor in support of your appeal.
  • If your work hours changed and they now conflict with your class schedule for this term, submit an employer’s signed and dated statement supporting your appeal. 
  • If you had a death in your immediate family, submit a copy of the death certificate or the remembrance from the funeral and clear documentation of your relationship with the deceased. 
  • If you were absent from all your courses but did not withdraw from class, include statements from course instructors on letterhead verifying your non-attendance.