eSAB - Lincoln Constitution


eSAB Constitution


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CONSTITUTION OF THE

ENGINEERING STUDENT ADVISORY BOARD

UNIVERSITY OF NEBRASKA—LINCOLN

PREAMBLE: The students of the College of Engineering at the University of Nebraska—Lincoln do hereby ordain and establish this undergraduate Student Advisory Board for the betterment of the College, both through academic excellence and the creation of an enriched extracurricular environment.

ARTICLE I. NAME

The name of this organization shall be the Engineering Student Advisory Board, hereafter referred to as "eSAB".

ARTICLE II. PURPOSE

eSAB strives to continuously improve the College of Engineering while acting as the central body providing communication, direction, ideas, resources, and extracurricular programming to students, organizations, faculty, and alumni. We serve as a representative of the College to the community.

Section 1. Mission

The mission of the Engineering Student Advisory Board at the University of Nebraska-Lincoln is to support and connect all the students, faculty, and administration across the College of Engineering.

Section 2. Values

Students within eSAB should posses the values of being passionate, involved, growth-oriented, communicative, and demonstrate active servant leadership.

Section 3. Vision

eSAB’s vision is to continually increase RSO achievement through representation and funding and work toward enhancing the student experience so our college is known nationally and globally by advocating for the student opinion and hosting exceptional events.

ARTICLE III. MEMBERSHIP

Section 1. Eligibility

A. This organization shall not discriminate in the selection of members or appointments, when discrimination is defined as denying individuals membership or appointment on the basis of gender, age, disability, race, color, religion, pregnancy, marital status, veteran's status, national or ethnic origin, gender identity or expression, place of residence, sexual orientation, genetic information, pregnancy, or political affiliation.

B. A student organization shall exist of at least five currently enrolled student members. Non-­students will be allowed to participate in any student organization activity, but will not be a voting member, or an elected or appointed officer of said organization. A non­-student is someone who is not currently enrolled at the University of Nebraska-­Lincoln for the fall or spring semester.

Section 2. Representatives

A. Each RSO in the College will be reserved one seat on eSAB, which they may fill by any means within their organization.

B. This seat will be a non-voting position unless the representative applies to be a voting member. At any time, an RSO may remove their current representative. A replacement representative should be appointed immediately.

C. All voting member positions shall be held by undergraduate students. Each department in the College shall have at least one seat unless no applications from the respective department are received.

D. All representatives must adhere to all regulations set forth by eSAB.

E. RSO representatives must meet the following criteria for the represented organization to be in compliance with eSAB.

a. Each semester, the RSO representative has attended at least 80% of all general meetings. If the RSO representative is unable to fulfill this requirement, a substitute representative may attend in their place.

b. The RSO representative will give brief monthly updates of his or her organization’s activities.

c. All voting members must meet the following criteria to be in good standing with eSAB:

d. The Executive Team will determine the minimum amount of points required. The point system will take into account the following:

i. General meeting attendance

ii. Committee meeting attendance

iii. Committee work

iv. Mandatory eSAB events and activities

v. Volunteer activities as bonus points

Section 3. Meetings

A. All meetings are open to all students and faculty of the University. However, voting privileges shall be reserved for those defined in Article VII.

B. Meetings shall be held on Tuesdays at 6:00 p.m., unless otherwise stated.

ARTICLE IV. POSITIONS

Section 1. eSAB Officers

A. The President, Vice President of Administration, Vice President of Finance, Vice President of Membership, and Vice President of Communication will be herein referred to as the “Executive Team”. The Executive Team will conduct general managerial responsibilities, coordinate the work of the various committees, and outline the goals of eSAB.

B. The Officer Cabinet shall be composed of all elected positions. The elected positions include the Executive Team and Committee Chairs.

Section 2. Election of Officers

A. Officer qualifications

a. Must be an eSAB member in good standing.

b. Must be able to serve a full term.

B. Election Procedure

a. All current, voting members of eSAB, shall have full voting privileges, with the exception of the President who shall vote only in the case of a tie.

b. eSAB officers shall be elected by a simple majority vote of those representatives currently holding a seat on eSAB.

c. In order to hold elections, two-thirds of voting members must be present.

d. Nominations and elections shall be performed according to a modified version of Robert’s Rules of Order.

e. The vote shall be by secret ballot and tallied by an advisor.

f. eSAB officers shall be elected during the spring term.

C. Term of office

a. The duration of an officer’s term shall be one calendar year following election.

b. A member may hold only one office in any one academic year.

c. An eSAB member may not hold an office and serve as part of a standing committee at the same time. Exception granted to ad-hoc committees.

D. RSO Term

a. All RSOs must be categorized as a Fall, Winter, or Spring Organization with ASUN and Student Involvement. RSO officers must take office on one of the following dates: On the first day classes commence fall semester (Fall Organization), the first day classes commence spring semester (Winter Organization), or the second Tuesday of April (Spring Organization). All paperwork will be filed at those times to remain in compliance.

b. eSAB is categorized as a Spring Organization.

Section 3. Vacancies

In the case of a vacancy in the Presidential office, the Vice President of Administration shall succeed until a new President is elected. All other officers shall be replaced according to standing election procedures.

Section 4. Removal from Office

An officer may be removed from office by a three-­fourths vote of eSAB following a motion during general meeting.

ARTICLE VI. ADVISORS

Section 1. Qualifications

A. This organization shall have one Primary Advisor, which must be a regular Academic/Administrative or Managerial/Professional faculty/staff member of the University of Nebraska - Lincoln, and may have any number of Secondary Advisors, which may be regular Academic/Administrative, Managerial Professional, or Office/Service staff members or Graduate Assistants of the University of Nebraska - Lincoln.

Section 2. Selection

A. eSAB advisors shall be selected by a simple majority vote of eSAB, and will be subject to approval by the Dean of the College.

B. In the event of a vacancy, a new advisor shall be selected.

ARTICLE VII. RULES OF PROCEDURE

Section 1. Voting

A. A member must be present to vote.

B. Each voting member of eSAB shall have one vote in all eSAB business.

C. Voting shall be carried out by a modified version of Robert’s Rules of Order.

D. A quorum of two-thirds is required before the Board can consider business.

E. Unless otherwise specified in this Constitution, eSAB requires a simple majority vote to carry any motion.

ARTICLE VIII. STUDENT PROGRAM FUNDING PROCESS

Student Program Funding (SPF) is a process by which the Engineering Student Advisory Board (eSAB) allocates monies to Registered Student Organization (RSO) and Engineering Design Teams within the Engineering College from monies provided to eSAB by the College of Engineering.

Section 1. Requirements to Apply

A. Engineering RSOs must be recognized by and in good standing with the University of Nebraska-Lincoln, ASUN, and Student Involvement as a Registered Student Organization.

B. Engineering RSOs must have an eSAB representative who is in good standing with eSAB.

C. Design Teams must be recognized by their overarching RSO and in good standing with that RSO in order to apply for funding from eSAB.

D. Any deadlines set for funding by the eSAB Executive team will have a 24 hour grace period after the hard deadline where the application will be accepted at the eSAB Executive Team’s discretion.

Section 2. Funds Available

A. Engineering RSOs and Design Teams can apply for different bracketed funds depending on their full yearly budget.

a. These bracketed requirements will be based off of the amount of money given to eSAB by the College of Engineering and will be determined by the Executive Team and advisors.

b. These divisions will be made known to Engineering RSOs and Design Teams at the same time if not before the applications are sent out.

B. There are two terms in which RSOs and Design Teams can apply for money. The terms are Fall term and Spring term. The money asked for in a term must be both spent by the organization and reimbursed by eSAB in that same term.

a. The Fall term runs from the beginning of the Fall semester until the first day of classes of the following Spring semester.

b. The Spring term runs from the beginning of the Spring semester until the first day of classes of the following Fall semester.

C. There will be three different brackets of funds.

a. One general fund, in which every Engineering RSO and Design Team can apply for.

b. One larger fund, in which an Engineering RSO or their Design Teams can apply for, granted their budget meets the monetary requirement set forth by the Executive Team and advisors.

i. Engineering RSOs or their Design Teams can only apply for the large funds once a year, either in the Spring or in the Fall semester.

ii. The overarching RSO for their Design Teams cannot apply for large funds if any one of their Design Teams applies for the larger funds.

iii. Multiple Design Teams under the same RSO can apply for the larger funds in the same term.

c. One contingency fund, which will be for an Engineering RSO or Design Team requiring non-traditional funding for a single scenario, including, but not limited to emergency funds or additional funding to host a conference. The stipulations for the contingency funds will be set forth by the Executive Team and advisors.

i. Engineering RSOs and Design Teams can only receive for the contingency funds once every two years (or four consecutive terms) unless approved by the advisors and a four-fifths vote by the Executive Team, due to extenuating circumstances.

ii. This application can take place in either term.

D. The specifications for brackets of funds will be compiled and presented to the current board by the outgoing Executive Team at the end of their term based on the Engineering RSO’s and Design Team’s previous year’s budget. These budgets will be required by every Engineering RSO and Design Team at the end of the Spring semester. If these full budgets are not submitted to eSAB by the deadline set, RSOs and Design Teams will not be allowed to apply for funds in the upcoming term.

Section 3. Application Process

A. The Engineering RSOs and Design Teams must turn in the full application and yearly budget asked and provided by the deadline eSAB has given in order to be eligible to receive funds.

B. Applications after the deadline will not be eligible to receive funds for that semester.

C. Only Engineering RSOs and Design Teams can apply for funding from eSAB.

Section 4. Decision Process

A. Once per semester there will be an SPF meeting where any Engineering RSO or Design Team can apply for the general funds, by presenting their need for the money to the eSAB.

B. At the same meeting, an Engineering RSO or Design Team who has met the requirements set forth by the Executive Team and advisors can apply for the larger funds.

C. There must be a majority of two-thirds of the voting members of eSAB at SPF meetings in order for the meeting to take place. Any member of the Engineering RSO or Design Team who is applying for funds must step out of the room during discussion and will be an abstaining voter for that RSO’s application.

D. The funds will be allocated based off of the rubric and scale determined by the Executive Team.

E. Contingency funds will be allocated on a case by case decision from applications submitted to eSAB. These applications will be made available to Engineering RSOs or Design Teams by asking for them from the Executive Team.

F. These funds will be allocated at a separate meeting with four-fifths the Executive Team and at least one advisor present. They will allocate these funds using the rubric, scale, and need determined by those present.

Section 5. Allocation of Funds

A. Funds will be distributed based on a reimbursement process.

B. In order for an Engineering RSO or Design Team to receive funds, they must provide the eSAB Vice President of Finance with a valid itemized receipt, invoice, or form of documentation in order to be reimbursed for their payments.

C. Reimbursements will only take place if the receipt’s items line up with what the funds were originally approved. An Engineering RSO or Design Team will only be reimbursed up to the amount they received from the SPF process.

ARTICLE IX. FINANCE

Section 1. Financial Provisions

A. eSAB shall operate according to the rules and guidelines of a non­profit entity. No part of the organization’s net earnings will inure to the benefit of individuals. eSAB must establish that it will be not organized or operated for the benefit of private interests, such as the creator or the creator’s family, shareholders of the organization, other designated individuals, or persons controlled directly or indirectly by such private interests. eSAB shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in this document.

B. eSAB will not, as a substantial part of its activities, attempt to influence legislation (unless it elects to come under the provisions allowing certain lobbying expenditures) or participate to any extent in a political campaign for or against any candidate for political office. Notwithstanding any other provision of this constitution the RSO (eSAB) shall not carry on any other activities not permitted to be carried on by an organization exempt Federal Income Tax under section 501 of the Internal Revenue Code of 1986 (for corresponding provision of any future United State Internal Revenue Laws). Organizational money will be handled by Student Organizational Financial Services, regardless of source.

Section 2. College & Other Funding

A. eSAB is authorized to request funds from the College via the Office of the Dean.

B. eSAB is authorized to take whatever legal and ethical means necessary to raise funds for any reason it desires. This includes general fundraisers, donations, etc.

Section 3. Expenses

A. eSAB shall be responsible for any expenses that it, or any agency it creates, incurs.

Section 4. Student Organization Financial Services (SOFS) Office

A. All organization money shall be handled by Student Organization Financial Services (SOFS) Office, regardless of source.

B. No part of the earnings of eSAB shall inure to the benefit of or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered. eSAB shall not engage in any activities not permitted to an organization exempt from federal income tax under Section 501 of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Laws).

ARTICLE X. AMENDMENTS

Section 1. Amendment Submittal

A. Any member of eSAB, for approval by eSAB, may submit an amendment to this constitution during any eSAB general meeting. Amendments must be announced (for information only) a minimum of two weeks before voting may take place.

Section 2. Amendment Approval

A. All amendments to the eSAB Constitution must be approved by a three fourths vote of eSAB.

B. All amendments to the eSAB Bylaws must be approved by a simple majority vote of eSAB.

C. All amendments must be approved by ASUN.

Section 3. Temporary Amendment Process

A. The eSAB Constitution and By-Laws may be temporarily amended until the next Yearly Constitution Review.

B. The eSAB By-Laws may be temporarily amended until the next eSAB general meeting.

C. A temporary amendment to the eSAB Constitution shall require both a unanimous affirmative vote of the Executive Board and of the Advisors.

D. A temporary amendment to the eSAB Bylaws shall require both a unanimous affirmative vote of the Executive Board and of the Advisors.

E. Any temporary amendment of this Constitution may become permanent with a majority vote of the general members present at the next Yearly Constitution Review meeting. If the temporary amendment fails to garner such a vote, the amended portion immediately reverts back to its original state.

ARTICLE XI. PROPER BUSINESS ACTIVITY

This organization shall not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office.

This organization shall not explicitly promote the election of any student election group or individuals running for ASUN elections, beyond encouraging students to vote in general. Any requests by student election groups or their members for advertising at eSAB meetings or events must be approved by both the eSAB President and Primary Advisor.

ARTICLE XII. DISSOLUTION PROCESS

Upon dissolution of this organization, the officers and advisors shall, after paying or making provisions for the payment of all liabilities of this organization, dispose of all the organization’s assets exclusively for charitable, educational, religious, or scientific purpose as shall at the time of dissolution qualify as an exempt organization under section 501C of the Internal Revenue Code of 1986 (or corresponding provision of any future United States Internal Revenue Law), as the officers and advisors shall determine. Any such assets not disposed of shall be disposed of by the Office of Vice Chancellors of Student Affairs, exclusively for such purposes to such organization(s), as determined by the Officer of Vice Chancellor of Student Affairs.

ARTICLE XIII. EFFECTIVE DATE

This Constitution is effective as of March 1, 2016.

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